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Whitman County Library Board of Trustees Meeting Colfax Branch November 17, 2014

Present: Bob Bates, Chuck Petras, Becky Dickerson, Steve Balzarini, Kristie Kirkpatrick and Peggy Bryan.

Board chair Bob Bates called the meeting to order at 4:00 p.m. He asked if there were any additions or modifications to the agenda; there were none. He welcomed the two visitors and asked if they wished to speak to the board; they did not.

The minutes of the previous meeting were reviewed. Becky Dickerson motioned to approve the October minutes, Steve Balzarini seconded and the motion passed.

Peggy presented the financial reports for October 2014. She presented payment voucher resolution #15-14 totaling $80,153.29. Steve Balzarini made a motion to approve the resolution; Becky Dickerson seconded and the motion passed.

Kristie reported on the October 2014 library statistics. She noted that overall circulation increased; with increases in Albion, Garfield and Malden. She mentioned that Rosalia and Malden branch manager, Karen Wallace resigned.

She noted that digital usage increased in most areas. She reviewed the database activity; with increases in Auto Repair, E-Library, Grolier, ProQuest, Heritage Quest. Consumer Reports, Rural Heritage continue to be very popular. New databases include A to Z, World Vital Records, A to Z World and PowerSpeak. When considering new databases, we try to find the right fit to best meet the needs of our communities.

CONTINUING BUSINESS: Kristie reported on the progress with the contract with the City of Colfax. She has met with Colfax Mayor and City Administrator to discuss the contract. They have all agreed that limiting any increases to a percentage would not work. She will be meeting with the Finance Committee in two weeks to discuss a preliminary contract.

NEW BUSINESS: Kristie announced that board member Rich Chittenden resigned, as he took a job in Spokane. Board members all expressed their regret. Kristie will advertise the two open positions and interview candidates for both positions in December.

The board discussed the interview process for potential board candidates. The board reviewed the interview questions, making small changes to some questions. The board recommended giving the questions to candidates prior to the interview. They discussed possible conflicts of interest with potential candidates – Kristie will gather information from WSL and other libraries on this subject. She recommended we consider adding board member candidate process and conflicts of interest to our policy manual.

The next meeting will be on Monday, December 15 at 4 p.m. at the Colfax Library.

Kristie requested an executive session to discuss a personnel issue for 20 minutes. The board agreed and went into executive session at 5:00. At 5:23, the executive session concluded and the board meeting resumed.

Everyone was asked to RSVP to Peggy on the WCLWinter Luncheon on December 12. With no further business, the meeting was adjourned at 5:25.

Peggy Bryan, Secretary

Bob Bates, Board Chair

For more information, contact:

Kristie Kirkpatrick at 509-397-4366

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