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Whitman County Library Board of Trustees Meeting Colfax Branch April 16, 2013

Present: Bob Bates, Teresa Myott, Steve Balzarini, Chuck Petras, Kristie Kirkpatrick and Peggy Bryan.

Bob Bates, board vice-chair, called the meeting to order at 4:06 p.m. He asked for additions or modifications; there were none.

The minutes of the previous meeting were reviewed. Teresa Myott motioned to approve the March minutes; Steve Balzarini seconded and the motion passed.

Peggy presented the financial reports through March 31, 2013. She presented payment voucher resolution #06-13 totaling $55,317.53. Steve Balzarini motioned to approve the resolution; Chuck Petras seconded and the motion carried.

Kristie gave a quick review of the monthly statistics, noting that March saw slight declines in a number of area. A bright point was Tekoa with a 10% increase in circulation and large increases in program attendance. Kristie noted that website usage, digital downloads and database usage were strong. Volunteer hours continue to see huge drops due to lack of inmate volunteers. This is having an adverse affect on Colfax library maintenance, shoveling and laborious tasks, an area where inmates were often used. Kristie also highlighted some of the quality programs happening countywide.

OLD BUSINESS: Peggy reported that the Washington State Auditor’s Accountability Audit for 2009-2012 and Federal Audit on the Library Renovation are nearing an end. The Auditor’s have concluded and will return for an exit interview with a few weeks.

Kristie reported that the Endicott Library renovation will be finished this week. The library will begin moving in the building next Monday, April 22, with plans to open the first Friday in May. The Grand opening will be the end of May in Endicott with many funders being invited. She asked the Board to consider attending once a date is set.

Peggy announced that she will be presenting the .09 application for the LaCrosse Library in the LaCrosse Market building to the Blue Ribbon Committee tonight. The request for $28,000 will fund the remaining work to be done in the library and the shared community space where the library will host programs. She also reported that the carpet was ordered for the library and community room.

Kristie reported that there has been no progress on the Lamont Library building. The library is drafting a mailing to Lamont residents outlining library service to them. Clancy Pool will be attending a community potluck in Lamont to assist residents and answer questions.

Kristie reported she met with a grant writer for the Community Enrichment Center (Hamilton Building.) A number of grants were identified as possible funders and Kristie will investigate further. She reported that the $14,000 from .09 funds awarded last year need to be spent soon. The funds will most likely be used to clean out the building and fix the issues with the basement, which currently has a partial dirt floor. The CEC Center will be busy this spring and summer with classes.

NEW BUSINESS: Kristie announced that Neill Public Library was the supporter of the month for April. They have partnered with WCL on many projects including the sharing of the systems administrator position that are much appreciated. The supporter of the month for May will likely be from Endicott as they can be recognized during the grand opening.

Kristie presented three revisions to the policy manual. A brief discussion followed on each of the revisions. Teresa Myott made a motion to accept Resolution #09-13 to update the Meeting Room policy; Steve Balzarini seconded and the motion passed. Steve Balzarini made a motion to accept Resolution #08-13 to update the Purchasing Policy; Chuck Petras seconded and the motion passed. Chuck Petras made a motion to accept Resolution #07-13 to update the Intellectual Freedom Policy; Teresa Myott seconded and the motion passed.

Kristie reported that ACT 2 and CCS classes are going well! Approximately 40 people are enrolled in the Indian Wars class, 9 in ukulele and reports that the water color class has 14 participants.

Kristie announced that Concrete River Festival will be July 26-28. The Library will be featuring a photo tour on Saturday and a photo exhibit in the library all three days. Another highlight of the festival will be a Color Mob 5K Fun Run in the flood control.

Kristie reported the Annual All Staff training day for the library will be on Friday, May 17th. This is one day that the library is not open, as all library staff will be in attendance. Board members are invited to attend all day or join the staff for lunch but need to RSVP quickly if interested.

Kristie shared the recent memorial list that was in the Gazette last week. A brief discussion followed on memorials and bequeaths to the Friends and Foundation of WCL.

Kristie discussed complaints that sometimes arise from banned or unhappy patrons. These people can appeal library rules or decisions to the library board of trustees during regularly scheduled meetings, or they may sometimes contact trustees directly. Steve mentioned the value in listening to the complaint but giving no opinion or decision until matters could be discussed with the library director. The board concurred.

Kristie asked if board members would consider attending the Open House in Endicott in lieu of their regular board meeting on May 21. They replied favorably so once a date for the grand opening is set, trustees will revisit the idea.

With no further business, the meeting was adjourned at 4:56.

Peggy Bryan, Recording Secretary

Becky Dickerson, Board Chair

For more information, contact:

Kristie Kirkpatrick at 509-397-4366

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